Admin Officer - TSUS Chennai

Chennai | 3 - 10 Years of Experience

Roles & Responsibilties :

Parent communication

    •  Ensure timely notices / circulars are sent to all - staff and parents , after management approves them
    •  To send transport related messages reach in time.

    Transport Management

    • To make sure that school buses / cabs follow time schedule
    • Transport route management    
    • Managing transport related operations in Shri Connect    
    • To make sure that all parent transport related queries are addressed properly    
    • To ensure safety of the children in school transport    
    • To train the school drivers periodically on traffic rules, children safety    
    • To ensure bus duty rooster for staff / support staff is followed

    Canteen Management

    • Ensure hygiene conditions in the school canteen    
    • Set up required systems and processes to ensure that there are not food related hazards    
    • Coordinate with the canteen vendor on daily basis to ensure delivery of food in time    
    • Set up a canteen committee as a core team member and supervise its functioning     
    • Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality

    Event Management

    • Oversee administrative arrangements for all school events    
    • Coordinate with the concerned agencies to ensure that arrangements are done on time    
    • Manage school trips and related arrangements    
    • Stay back in the school during night outs

    Procurements

    • Handle running and capex purchases    
    • Ensure timely collation of requirements to enable timely purchase    
    • Manage purchase related inventory    
    • Ensure proper distribution of purchase inventory based on school needs

    Vendor negotiation and Management

    • Ensure proper rates through vendors by proper negotiations    
    • Ensure timely payments to vendors    
    • Ensure timely deliver from the vendors

    Housekeeping

    • To supervise house-keeping staff and to ensure that all the classrooms, washrooms, the swing area and other areas of the premise are clean    
    • Stock maintenance of house-keeping items     
    • Allocation of house-keeping items to support staff    
    • Procurement of house-keeping items

    Contractual Staff Management

    • Dealing with security guards and cab drivers     
    • Dealing with contractors for maids, drivers and guards    
    • Regular trainings of support staff and guards    
    • Ensure availability of support staff in the premises by coordinating proactively with the vendor    
    • Ensure statutory compliances, related to contractual staff, through the vendor    
    • Leave management of support staff    
    • Ensure increase / decrease in number of support staff on campus based on school needs

    Repairs and Maintenance

    • To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure related
    • Plumbing    
    • Diesel and water     
    • Electricity related    
    • Horticulture    
    • Furniture
    • Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs


    Job Function

    Administration

    Age

    25 - 40 Years

    Experience

    3 - 10 Years

    Qualification

    Graduate, Post Graduate.

    Key Skills

    • Good Communication and Inter personal Skills
    • Timely planning and execution of duties
    • Co-ordination and management skills
    • Resourceful

    Background

    Purpose of this role is to ensure smooth admin related operations in the school

    Posted On

    09th July 2018