Admin Officer - TSUS Hisar

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  Parent communication

•  Ensure timely notices / circulars are sent to all - staff and parents , after management approves them
•  To send transport related messages reach in time.

Transport Management

• To make sure that school buses / cabs follow time schedule
• Transport route management    
• Managing transport related operations in Shri Connect    
• To make sure that all parent transport related queries are addressed properly    
• To ensure safety of the children in school transport    
• To train the school drivers periodically on traffic rules, children safety    
• To ensure bus duty rooster for staff / support staff is followed

Canteen Management

• Ensure hygiene conditions in the school canteen    
• Set up required systems and processes to ensure that there are not food related hazards    
• Coordinate with the canteen vendor on daily basis to ensure delivery of food in time    
• Set up a canteen committee as a core team member and supervise its functioning     
• Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality

Event Management

• Oversee administrative arrangements for all school events    
• Coordinate with the concerned agencies to ensure that arrangements are done on time    
• Manage school trips and related arrangements    
• Stay back in the school during night outs

Procurements

• Handle running and capex purchases    
• Ensure timely collation of requirements to enable timely purchase    
• Manage purchase related inventory    
• Ensure proper distribution of purchase inventory based on school needs

Vendor negotiation and Management

• Ensure proper rates through vendors by proper negotiations    
• Ensure timely payments to vendors    
• Ensure timely deliver from the vendors

Housekeeping

• To supervise house-keeping staff and to ensure that all the classrooms, washrooms, the swing area and other areas of the premise are clean    
• Stock maintenance of house-keeping items     
• Allocation of house-keeping items to support staff    
• Procurement of house-keeping items

Contractual Staff Management

• Dealing with security guards and cab drivers     
• Dealing with contractors for maids, drivers and guards    
• Regular trainings of support staff and guards    
• Ensure availability of support staff in the premises by coordinating proactively with the vendor    
• Ensure statutory compliances, related to contractual staff, through the vendor    
• Leave management of support staff    
• Ensure increase / decrease in number of support staff on campus based on school needs

Repairs and Maintenance

• To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure related

• Plumbing    
• Diesel and water     
• Electricity related    
• Horticulture    
• Furniture

• Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs